Share this Job

Medical Records Specialist - Cincinnati - FT

Company Name: Kroger General Office
Position Type: Employee
FLSA Status: Non-exempt



Position Summary:

Serve as the custodian of medical records and be responsible for the intake, retention, and authentication of medical records.  Maintain responsibility for the company response to requests in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and applicable federal and state laws and regulations.  Demonstrate the company’s core values of respect, honesty, integrity, diversity, inclusion and safety.

Essential Job Functions:

  • Sort, file and retrieve medical records into and from EMR system
  • Manage and coordinate medical records retention and storage; establish archive and purge schedule in accordance with established policy and standards
  • Determine appropriate release of medical record information and prepare correspondence to respond to requests for release of protected health information in accordance with HIPAA as well as all other federal and state laws and regulations
  • Enter and retrieve data from electronic medical record system
  • Establish process for the payment to company for expense reimbursement associated with the external records requests
  • Correspond with providers regarding records with omissions and/or inconsistencies
  • Develop and maintain effective working partnerships with internal corporate departments as well as remote clinic locations by facilitating appropriate communication and reporting
  • Pull charts and electronic medical records as requested consistent with the minimum necessary HIPAA standard
  • Maintain neat and orderly environment in medical records file room
  • Perform other clerical and administrative duties as required
  • Must be able to perform the essential functions of this position with or without reasonable accommodation

Minimum Position Qualifications/Education: 

  • Familiarity with policies and procedures relating to all aspects of medical record systems (i.e., paper-based and electronic)
  • 1 + year medical records experience
  • Basic medical terminology understanding with a working knowledge of HIPAA
  • Good written and oral communication skills
  • Excellent telephone, interpersonal, customer service and organizational skills
  • Working knowledge of Microsoft Office
  • Ability to problem-solve and work independently
  • Ability to correspond with providers regarding record omissions, inconsistencies to ensure timely completion
  • Ability to work effectively with internal corporate departments as well as remote clinic location associates


Desired Previous Job Experience/Education

  • Significant ability to review medical records for completeness, accuracy and compliance with all regulatory and licensing requirements to ensure timely reimbursement of billed charges
  • Knowledge of medical record retention and destruction standards
  • Previous medical office or institutional experience


Education Level: High School Diploma/ GED Required
Required Certifications/Licenses: None
Position Type: Full-Time 
Shift(s): [[mfield4]]
 Regions: Any


Jobs at Kroger: At Kroger, we hire people who have a passion for helping others and who want to build a relationship with our Customers. No matter what stage of your career, you can build your future at Kroger. We look for people who want more, aspire to be more and work hard to achieve their goals. Our focus on keeping the Customer first is what makes us successful. As the largest traditional grocery chain in the U.S. and one of the world's largest retailers, we employee nearly half a million Associates across 35 states. We offer many opportunities not only in our stores, but in Manufacturing, Logistics, Marketing, Finance, Human Resources, and many other fields.


Company Overview
Kroger Family of Companies employs nearly half a million associates who serve customers in 2,782 retail food stores under a variety of local banner names in 35 states.  Our Family of Companies also operates 2,268 pharmacies, 274 fine jewelry stores, 1,489 supermarket fuel centers and 38 food production plants in the United States.  Kroger is dedicated to our Purpose: to Feed the Human Spirit™ by serving America through food inspiration and uplift and creating #ZeroHungerZeroWaste communities by 2025.  Careers with The Kroger Co. and our family of companies offer competitive wages, flexible schedules, benefits and room for advancement.


 Posting Notes:  OH || Cincinnati || 555 Race St || 45202 || Kroger General Office || None || Health Care (The Little Clinic) || Employee || Non-Exempt || Full-Time || None 

Nearest Major Market: Cincinnati

Job Segment: Medical, Clerical, Law, EMR, Healthcare, Administrative, Records, Legal